The advent of new technologies and mobility is changing the use of IT tools in business. The use of these tools is a matter of great importance when it comes to the protection of professional data. In particular, business leaders must adapt by means of management methods.
In the professional field, the use of IT tools must be supervised, because connecting a USB stick or opening a malicious attachment without caution can be catastrophic for businesses. The essential rule for ensuring the proper functioning and security of a company’s data is to train its employees.
Train workers on the protection of IT data
Among your responsibilities as a business leader, training your employees on the protection of IT data is important. You must therefore train your staff on the daily management and securing of the personal or professional data that they handle every day. This training also protects you from human errors that are detrimental to your business, because you can easily submit an amendment to an employee’s work contract thereafter. This will make them responsible for any errors that they might make regarding the data entrusted to them within the context of their professional duties. As part of this compliance, the training of workers on how to handle IT data properly can be carried out by experts who will help you find solutions to implement in your company.
Empower your employees
Beyond the need for training inherent in the protection of corporate IT data, the notion of accountability is important. This involves encouraging employees to be cautious in order to give them complete confidence afterwards. In particular, this avoids encroaching on their freedom. To do this, it’s possible to create a code of conduct for the IT tools. Using this code, you can explain, for example:
- Not to import your music or photos to the work computer.
- Not to constantly reuse the same passwords.
- Not to click on suspicious links.
- To pay attention to the WiFi in cafes in case of the mobility of work computers.
- To handle the content of messages carefully.
The duty to provide information on the collection of personal data
As a business leader and the owner of a corporate website, you have a duty to inform your employees of the goal of the collection and processing of customers’ personal data. Indeed, each person must be informed of their rights as well as the way that the data provided while browsing a site is processed. To do this, informational statements about the confidentiality of the data as well as their rights regarding the personal data collected must invariably appear on your site and be disclosed to your employees.